People Operations Specialist (German-speaking)

About Qualifyze, 

Founded in 2019, Qualifyze is a leading company in supply chain compliance management in the Life Sciences industry, trusted by over 1,500 pharmaceutical and healthcare companies globally. Our digital suite of solutions connects manufacturers, suppliers, and a global network of more than 250 auditors and quality experts.

With a track record of over 4,500 audits across 85+ countries and the largest and most accurate supplier network and data analytics tools, Qualifyze stands as the all-in-one partner for quality compliance and supply chain risk mitigation in the Life Sciences sector.

Role Overview,

The People Operations Specialist leads end-to-end People operations across three jurisdictions. This role oversees the entire employee lifecycle, including payroll and benefits coordination, employment documentation, HRIS data integrity (Personio), and employee request triage (Jira).

In this role, you ensure operational and statutory compliance, timely payroll execution, and prompt resolution of employee queries. This is a hands-on position requiring high accountability and precision, directly supporting team members across all stages of employment.

Main responsibilities:

• Employee Lifecycle Management: Lead end-to-end lifecycle operations from onboarding to offboarding, serving as the trusted point of contact for employees.

• Documentation & Compliance: Ensure rigorous legal compliance and accuracy across all employment agreements, contract amendments, and official personnel records.

• Policy & Leave Administration: Manage localized workplace policies, statutory leave entitlements, and compensation updates across all active jurisdictions.

• Payroll, Benefits & EOR Coordination: Oversee relationships with external payroll bureaus, benefit brokers, and Employer of Record (EOR) partners (Deel) to ensure accurate, on-time monthly execution.

• HRIS Data Integrity: Maintain the Personio HRIS as the company’s single source of truth, performing regular audits against legal contracts and payroll reports.

• Lifecycle & Contract Tracking: Systematically monitor probation milestones, fixed-term expirations, and statutory deadlines to completion.

• Service Desk Triage: Manage incoming requests in Jira, categorizing tickets, setting SLAs, delegating appropriately, and driving prompt resolution.

• Regulatory Monitoring: Stay up to date with changing local labor legislation across core markets, partnering with external legal counsel where appropriate.

• Internal Communications & Culture: Support internal announcements, policy rollouts, and wider team engagement initiatives.

• Continuous Improvement: Audit existing People workflows regularly to identify automation opportunities, eliminate administrative friction, and elevate the employee experience.

Main requirements:

• Experience: 3+ years of dedicated People Operations experience, with demonstrated ownership of onboarding, offboarding, contract drafting, and multi-country payroll coordination.

• Legal Literacy: Solid working knowledge of German employment law; practical familiarity with US employment standards (or the proven ability to build that baseline with guidance from regional advisors).

• Vendor & Payroll Coordination: Track record of coordinating with external payroll vendors and third-party benefits brokers across multiple entities simultaneously.

• HRIS Proficiency: Practical administration experience with a modern HRIS (Personio preferred), including report generation and database maintenance.

• Attention to Detail: Meticulous approach to reviewing sensitive legal and financial data prior to distribution.

• Workload Management: Proven ability to prioritize competing operational demands within a dynamic, multi-priority environment.

• Language Proficiency: C1/Fluent English and C2/Fluent German (written and spoken). Spanish language skills are an advantage.

• Digital & AI Literacy: Practical comfort integrating AI productivity tools into research, drafting, and process automation, coupled with sound human judgment.

Nice to Have

• Workflow Tooling: Hands-on experience with Jira Service Management (or equivalent ticketing frameworks) to maintain structured request pipelines and SLA tracking.

• International Expansion: Familiarity with Indian employment law and statutory payroll compliance.

💰 Salary 

At Qualifyze, our salary ranges are transparent internally, and we aim to follow a similar approach externally. For this role, we’re happy to share a reference point within the band: the expected salary range is around 35,000 – 37,000 €, centered around the median.

Final compensation will depend on experience and performance during the process, with some flexibility within the range.

What do we offer?

• 💰Competitive, annually reviewed compensation package

• 🌴Country vacation package that increases with your tenure

• 🏋🏽‍♀️Country specific benefits offering incl. private health care, fitness and meal allowances

• 🚀Annual personal development budget to increase your impact

• 🌎Hybrid working mode, plus up to 3 months of the year work from anywhere.

• 💻All the best kit and tools to work effectively

• 🎉Annual in person all company event and celebration in Europe

• 👫Working with an exceptional team, doing some of the best work of your career

Use of AI in Our Recruitment Process:

We believe in a human-led hiring process. All applications are reviewed manually by our Talent Acquisition team, and neither Talent Acquisition nor Hiring Managers use AI to screen, filter, rank, assess, or make decisions about candidates, including during interviews and assessments. During interviews, AI may be used only to support note-taking and transcription. 

All hiring decisions are made by people!

Diversity & Inclusion at Qualifyze: 

At Qualifyze we actively support the power of diversity, uniting complementary talents and perspectives to address new challenges. Our collective strengths help us to find innovative solutions and turn difficulties into opportunities. We will encourage you to bring your authentic self to work, fostering an inclusive environment where everyone belongs and feels heard.

We are an equal opportunity employer and we welcome applications from candidates of all backgrounds, regardless of race, ethnicity, gender identity, sexual orientation, marital status, religion, disability, or age.  Our hiring practices are rooted in fairness and respect, and we strive to create a culture where everyone feels valued and empowered.