Audit Operations Coordinator (German speaker)

Founded in 2019, Qualifyze is a leading company in supply chain compliance management in the Life Sciences industry, trusted by over 1,200 pharmaceutical and healthcare companies globally. Our digital suite of solutions connects manufacturers, suppliers, and a global network of more than 250 auditors and quality experts. 

With a track record of over 3,000 audits across 85+ countries and the largest and most accurate supplier network and data analytics tools, Qualifyze stands as the all-in-one partner for quality compliance and supply chain risk mitigation in the Life Sciences sector.

After securing a series-B funding in September 2024, Qualifyze is now focused on expanding to the US market.

Main responsibilities

The Audit Operations Coordinator is responsible for meticulously validating customer audit requests and converting them into actual audits by negotiating optimal dates with suppliers.

This role involves liaising with external stakeholders, such as suppliers or distributors, and collaborating with internal teams for streamlined audit organization. As a key member of the team, you will report to the Audit Operations Manager.

Below is a list of key responsibilities involved in this role:

• Validate customer audit requests, ensuring all required information is accurate and complete.

• Initiate and maintain effective communication with suppliers to negotiate and secure optimal audit dates.

• Liaise and build relationships with multiple external stakeholders, including suppliers and distributors.

• Collaborate closely with internal teams to ensure efficient audit organization.

• Identify and address potential scheduling conflicts or challenges to ensure smooth and effective audit planning.

• Support Quality and Operations Department as needed.

Requirements

• You have graduated from a Bachelor of Professional Degree.

• English and German language proficiency on a business level.

• Excellent communication skills.

• Strong tech-savvy skills.

• Highly organised and dedicated working approach with great attention to detail.

• You place high value on stakeholder-centricity.

• You enjoy working as part of a team while feel empowered to solve problems with minimum supervision.

• You enjoy building rapport with suppliers and have the ability to coordinate multiple accounts at the same time.

What we can offer?

• Flexible schedules throughout the year.

• Flexible compensation plan in restaurant/transportation/nursery vouchers.

• 25 days of holidays (upgradable to 27 after 2 years and 30 after 4 years in the company).

• Health insurance policy with Assistència Sanitària, with the option to add family members.

• Wellhub wellbeing platform membership.

• The option to work from abroad for up to 3 months per year.

• All the necessary equipment for work (laptop, headphones, etc.).

• Two official company events per year to celebrate success.

• Individual coaching and mentoring on your development roadmap within Qualifyze.

At Qualifyze we actively support the power of diversity, uniting complementary talents and perspectives to address new challenges. Our collective strengths help us to find innovative solutions and turn difficulties into opportunities.

We will encourage you to bring your authentic self to work, fostering an inclusive environment where everyone belongs and feels heard.

We are an equal opportunity employer and we welcome applications from candidates of all backgrounds, regardless of race, ethnicity, gender identity, sexual orientation, marital status, religion, disability, or age. Our hiring practices are rooted in fairness and respect, and we strive to create a culture where everyone feels valued and empowered.